You are the auditor of Saidia Development Trust (SDT), a not-for-profit entity supporting charitable activities.
SDT has three major donors one of whom contributes over 80% of the entity’s budget.
The major donor has placed a condition that operating cost must not exceed 10% of the total budget. Funding from
each of the donors is designated and restricted to specific projects. In some instances, donor funds have not been
disbursed in time making it necessary for SDT to seek for bank overdrafts to continue meeting fixed costs and
ongoing projects. The Executive Director has requested you not to mention the loans in the financial statements or
management letter as the donors may raise concerns. Furthermore, the overdraft has been fully repaid by period
end.
Two employees have sued SDT for wrongful dismissal and claimed Sh.10 million. In order to demonstrate to the
courts that SDT does not have money to meet such a claim, Sh.11 million was withdrawn from the entity‘s account
and banked in the Executive Director’s personal account. The director is not ready to give you his bank statement
as he claims it is personal.
In an effort to reflect that SDT is not overly reliant on the major donor, a material amount has been included as
“other income”. This constitutes cash injections by the Executive Director from his own sources. In order to meet
the 10% operating cost requirements, actual operating costs are understated materially by crediting them and
debiting the director’s loan account.
Most expenses are paid by cash even though the SDT’s policy is that amounts beyond Sh.15,000 should be paid by
cheque. To achieve this, two petty cash floats are maintained, one by the receptionist which is subject to stringent
controls and general cash maintained by the Executive Director where no cash count is ever done and no
independent control is exercised.
Required:
Prepare a memorandum to the non-executive directors of SDT detailing issues noted, their implications and how to
correct them.
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