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Introduction to management

Unit: Leadership and Management

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August 2025

1 Questions
Question 4a
​​Explain FIVE characteristics of effective administration.


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April 2025

1 Questions
Question 2a
​​Explain the term “administration”.


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August 2024

1 Questions
Question 2a
​​


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April 2024

1 Questions
Question 2b
​​Explain FIVE features of management.


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August 2023

1 Questions
Question 1

​​MARINA COMPANY LIMITED (MCL) 

Marina Company Limited (MCL) is a multinational company whose headquarters are in New Delhi, India. The company established its offices in Kenya in the year 2012 and currently operates in 15 other countries across the globe. The company specialises in solar technology and offers alternative power solutions in remote areas where main electric power cannot be accessed easily. The vision of MCL is “to power the world and bring comfort to the forgotten”.

The company manufactures most of the appliances centrally in India and then ships them directly to its global markets. At the initial stages of establishment, MCL collaborated with technical institutes to train technologists who assembled and maintained the appliances. The company’s after-sale service approach has boosted its customer base globally. Any major repair was referred back to New Delhi.

In the year 2013, MCL hired a business analyst to carry out a worldwide business analysis with the aim of identifying countries where new offices could be set up. This decision would be based on a wide variety of factors. Globally, MCL customers were classified according to geographical regions. Africa region was the largest, with MCL present in five countries. The company had enjoyed monopoly status in the countries where it operated for a long period of time. 

From the year 2018, competition has been building up where some companies have been able to offer more advanced and better products. This has led to MCL’s bottom line being impacted adversely. The competitors’ products are imported as a complete portable set, and do not require local assembly. The marketing model used by competitors borrows heavily on multi-level marketing and therefore embraced by MCL customers. Perception associated with companies such as MCL which sell in large quantities undermines quality selling. The competitors introduced new modes of selling including hire purchase and loaning for the appliances. These modes were quickly adopted by customers. 

Peter Quick joined MCL in the year 2020 as the head of sales, Africa region, at a time competition was very stiff and the financial position of the company was very low. Major customers that had remained loyal to MCL were shifting their loyalty. By the year 2021 the competition grew exponentially as new entrants joined in with cheaper and more technologically advanced appliances.

Khan Ho, the global operations general manager, whose office is in New Delhi, planned for a brainstorming workshop in the year 2022 for all the regional sales heads to advise on the way forward. The regional sales managers were required to provide scientific responses to the problem, guided by facts and the unique challenges in each of their regions. Khan Ho expected that the workshop would yield remedies to the effects of fierce competition and the way forward would be arrived at. 

In preparation for the workshop, Peter Quick and his team carried out an in-depth internal and external analysis of MCL, studied the competitors’ strengths, customers behaviour, market volatility, competitors and products differentiation. In the analysis, it was undisputable that some of MCL’s appliances were unique and effective in the market. 

To enable him understand the reasons behind the customers shift in loyalty, Peter Quick purchased some of the competitors’ products and shipped them to the company’s main laboratories in India for detailed analysis of their constituent parts. The laboratory report revealed that 70% of the competitors’ products comprised of MCL’s products components. The only major differentiating factor was the logo, colour and packaging. Most of the competitors were buying MCL’s products, adding on a few improvements, re-branding, packaging and selling the products in the market as their own. 

In his presentation, Peter Quick noted that the assignment was complex and weighty. To enable him have a logical presentation during the workshop, he classified his findings in the following categories: marketing strategies, production and operations, human resource, ethics and morals, and legal issues. 

The workshop recommended certain measures to be undertaken. These measures included: • To broaden the customer base • Top management to implement e-marketing strategy 
  • The company to re-classify their customers according to products 
  • MCL to reduce cost for their products
  • Litigation and court action against companies that had used MCL’s patent illegally.   
By the beginning of this year, the company’s bottom line had started showing a positive increase. Customers were trickling back in and it is expected that by the end of the year, the company will have regained its lost market share. 

Required: 
(a) Discuss THREE possible reasons why MCL engaged the services of a business analyst. 

(b) Evaluate FOUR internal factors that could have played part in impacting on MCL’s bottom-line.

(c) Examine FOUR ways in which MCL could apply Michael Porter’s generic competitive strategies to regain its competitive advantage. 

(d) (i) Identify the leadership style applied by Khan Ho in the case. 

     (ii) Analyse FOUR characteristics of the leadership style applied by Khan Ho in (d) (i) above. 

(e) (i) Explain the type of thinking that Peter Quick used, to address the problem. 

     (ii) Analyse FOUR steps followed in the thinking process described in (e) (i) above. 


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December 2022

1 Questions
Question 2b
​​Organisational success is dependent on the interaction and interdependence of internal and external system components. 

 With reference to the above statement, describe FIVE components of organisational system.


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August 2022

2 Questions
Question 2b
​​Assess four advantages of functional organisational structure to an organisation.


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Question 4b
​​With reference to organisational change, explain the following:

(i) Reactive change.

(ii) Proactive change. 


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April 2022

1 Questions
Question 4a
​​Examine three skills required by managers at different levels of management.


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Question 1
​​
​​EFD LTD. 

EFD Ltd is a cross-listed electric power distribution company. The company is planning to diversify into renewable and clean energy sources. When JL took over as CEO in 2020, EFD was a traditional, hierarchical, command-and-control workplace – a bureaucratic organisation. This is one of the few businesses in the region that is still able to operate a traditional company that provides control and stability. At the top of the organisational structure (below the board of directors) is the CEO and senior management. In the middle of the structure are middle managers and lower-level managers and at the broad base are employees. At EFD, top management make all the major decisions which are communicated to middle-level and low-level management. These managers must then implement the decisions among the rank-and-file workers. However, input is required or solicited from employees though ultimate authority rests with top management.

Through a preliminary study report on current management practices at EFD, JL is amazed by the primary advantage of a traditional organisation structure in 21st Century. It keeps decision-making authority in the hands of a few people within the business and in doing so, it eliminates confusion among employees about who is in charge and provides a clear message about what workers are expected to accomplish in the performance of their duties. Other key findings of the study are as follows: 

  1. A bureaucratic context as found in EFD is characterised by job specialisation which enables employees to have a well-defined rules of productivity. 
  2. When the bureaucratic approach is implemented effectively, the impersonal nature of interactions that are established leads to a number of benefits. Equality is emphasised and stressed; friendships do not influence decisions that are made; and, the rules and regulations ensure that there are precise instructions for job functions and expectations. 
  3. Top managers in this company are in a position to make tough decisions although guided by efforts of the respective workforce. 
  4. Employees are empowered to make decisions without fear of the consequences as the decisions they make correspond to what the managers want. 
  5. The lines of communication are open, giving the organisation an opportunity to develop, and involving all the employees in the decision making process. 
  6. The idea of job specialisation brings some benefits to the organisation as it generates efficient, repetitive workflow. 
  7. Each department has particular powers enabling managers to monitor their employees more easily and ensuring that they stick to their tasks. 
  8. The employees are conversant of what is expected of them and what their powers are within the organisation. 
  9. The managers are organised into hierarchical levels where each level of management is in charge of its employees and overall performance. 
  10. Bureaucratic power is extremely autocratic and strict observance to rules may prevent the implementation of appropriate measures required to accomplish organisational objectives. 
  11. Employees hired get promoted based on their unskillfulness – a proficient manager will continue to be promoted until the moment they are incapable thus remaining to that position until they retire or die. 
  12. Due to the applicable rules and regulations, there is less autonomy to act or make personal decisions.
  13. Adapting to change in this type of organisation is very challenging – it takes time to come up with new rules, regulations and strategies to the new contexts that have transformed. 
  14. The employment to an office and the management of the various levels in this organisation are based exclusively on the grounds of technical proficiency. 
  15. Bureaucratic rules and regulations seem to be obstructive when unexpected situations occur. 
  16. In a subsequent strategy meeting with all the managers, JL makes the following observations: 
  17. That there are certain elements of management which are timeless, but environmental shifts also influence the practice of management. 
  18. That in recent years, rapid environmental changes have caused a fundamental transformation in what is required of effective managers. 
  19. Technological advances such as social media and mobile apps, the rise of virtual work, global market forces, the growing threat of cybercrime, and shifting employee and customer expectations have led to a decline in organisational hierarchies and more empowered workers which calls for a new approach to management that may be quite different from managing in the past.

 A decision is made during the meeting that instead of trying to promote ideas and innovations through traditional structures, EFD should align its structure in such a way that ideas and innovations can prosper. A committee of five members drawn from the three levels management is formed to study the shift from the traditional management approach to the new management competencies that are essential in today’s environment. 

Required: 
As a member of the strategy committee you are required to provide data by answering the following questions that relate to your terms of reference and in the context of the above case: 

(a) Through secondary research, identify and explain five management competencies that are becoming crucial in today’s face-paced and rapidly changing world. 

(b) Compare and contrast Max Weber’s bureaucratic theory and systems thinking in the context of management of an organisation. 

(c) Illustrate the process of how managers use resources to attain organisational goals through the functions of planning, organising, leading and controlling and briefly explain each function. 

(d) Advise the CEO of EFD on sources of leader power and the tactics that leaders use to influence others especially in time of organisational change.


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December 2021

1 Questions
Question 5b
​​Analyse four arguments against management as a profession.


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